The digital transformation of business is accompanied by a significant increase in data volume and processing speed, which means that the requirements for storage systems are also growing.
Digitalization of business sphere
In the digital economy, the requirements of business, society, and the state for the data provided by official statistics are increasing. It is necessary to develop a methodology of statistical observation, including for new processes and phenomena; optimize the collection and processing of primary data; to provide new forms of presentation of information and the possibility of its flexible use by all interested users.
The most important task of modern business models is to create an omnichannel space, synchronize data and information in all digital and physical channels of interaction to meet customer needs anytime, and anywhere. A significant part of labor relations and entire segments of employment are moving to a virtual environment.
How is Virtual Data Room organized?
Data Room is storage available to users on the network. This memory is not located on the user’s device, but one or more external servers. In most cases, these are the servers of certain Virtual data room providers that offer online storage in part for free or through a monthly or annual subscription. This service model, in which the volume and cost of purchased storage can be adjusted at any time, is also called public cloud storage.
When creating complexes of technical means of storing information in Data Rooms, the concept of information life cycle management is used. It is based on the principle of dividing the general data array into classes depending on the content, frequency of circulation, and storage period. The use of a hierarchical structure of electronic documents storage contributes to an increase in the level of their safety. By this technology, for each document, depending on the frequency of demand and the degree of importance, the storage level associated with specific storage devices is determined. The top-level is high-speed public devices. A typical example is a file server, whose main task is to immediately provide the necessary data to a large number of users on the corporate network. The main requirements for Virtual Data Rooms are continuity of access and high speed of work.
When there is a request to reproduce an electronic document, the document is moved to the top level of the hierarchy. If the resource of the top-level drive is insufficient, some of the top-level documents that have not been accessed for the longest time are moved to a lower level.
The strengths of the Data Room
Storing files in the online Data Room makes sense for many reasons. One of the most important benefits of this storage solution is that it saves on the purchase and management of proprietary hardware. Unless you opt for an in-house cloud solution, the responsibility for the entire infrastructure falls on the vendor. If you are using cloud storage to back up your data, outsourcing resources have the added benefit of not having the original and the backup in the same place. This eliminates the risk of complete data loss in the event of theft or fire. Other benefits of cloud storage:
- Flexibility: Rent a cloud repository when you need it and cancel it when you no longer need it.
- Scalability: Virtualization of the storage environment allows you to choose the volume according to your needs, adjustable at any time.
- Availability: Data Room is available anytime and from any device as long as you have a working internet connection. This way, you can access your files even outside the office.